{"id":4093,"date":"2026-11-09T13:56:14","date_gmt":"2026-11-09T13:56:14","guid":{"rendered":"https:\/\/wpblog.indigobusiness.co.uk\/?p=4093"},"modified":"2026-11-09T13:56:14","modified_gmt":"2026-11-09T13:56:14","slug":"managing-multiple-projects","status":"publish","type":"post","link":"https:\/\/wpblog.indigobusiness.co.uk\/managing-multiple-projects\/","title":{"rendered":"Managing multiple projects alongside the day job"},"content":{"rendered":"<p data-lfile-container=\"abb32e5c-cb0f-4248-8379-f50f987c5af8\" data-pm-slice=\"1 1 []\"><img loading=\"lazy\" decoding=\"async\" class=\"alignright size-medium wp-image-4096\" src=\"https:\/\/wpblog.indigobusiness.co.uk\/wp-content\/uploads\/2026\/11\/Managing-multiple-projects-alongside-the-day-job-3-300x123.png\" alt=\"Woman juggling documents, a folder, a clock and a laptop, next to the text \u201cJuggling projects? None of them is big. Together, they\u2019re a lot. Stop juggling. Start delivering.\u201d and the Indigo logo.\" width=\"300\" height=\"123\" srcset=\"https:\/\/wpblog.indigobusiness.co.uk\/wp-content\/uploads\/2026\/11\/Managing-multiple-projects-alongside-the-day-job-3-300x123.png 300w, https:\/\/wpblog.indigobusiness.co.uk\/wp-content\/uploads\/2026\/11\/Managing-multiple-projects-alongside-the-day-job-3-768x316.png 768w, https:\/\/wpblog.indigobusiness.co.uk\/wp-content\/uploads\/2026\/11\/Managing-multiple-projects-alongside-the-day-job-3-500x206.png 500w, https:\/\/wpblog.indigobusiness.co.uk\/wp-content\/uploads\/2026\/11\/Managing-multiple-projects-alongside-the-day-job-3.png 880w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/>You didn&#8217;t apply to be a project manager. But somewhere between the day job and your inbox, you&#8217;ve picked up a system upgrade, an office move, a new process to roll out and a supplier review. None of them is big. Together, they&#8217;re a lot.<\/p>\n<p>Managing multiple projects alongside the day jocivb is one of the most common parts of working life, and one of the least supported. Small projects rarely get a project manager, a budget line or a proper plan. They just get you.<\/p>\n<p>So, how do you manage several projects without letting the day job suffer? Start by getting everything out of your head and into one place. Make each project&#8217;s next step clear, agree which priorities matter most and review progress regularly. You don&#8217;t need a complicated system, but you do need a consistent approach.<\/p>\n<h2 id=\"why-small-projects-are-harder-than-they-look\">Why small projects are harder than they look<\/h2>\n<p>Big projects come with structure. Someone agrees on the scope, sets the deadline and books the meetings. Small projects tend to arrive in a corridor conversation or a one-line email: &#8220;Could you just look into\u2026?&#8221;<\/p>\n<p>That makes them easy to underestimate. In practice, small projects:<\/p>\n<ul>\n<li><strong>Don&#8217;t look like projects<\/strong>, so nobody sets time aside for them or agrees when they&#8217;re finished.<\/li>\n<li><strong>Compete with the day job<\/strong>, which always wins in the short term.<\/li>\n<li><strong>Share the same people<\/strong>, so a delay on one quietly holds up another.<\/li>\n<\/ul>\n<p>The result is familiar. Everything is nearly done and nothing is finished. You move between tasks all day, and each project inches forward while the deadlines creep closer.<\/p>\n<h2 id=\"busy-isnt-the-same-as-making-progress\">Busy isn&#8217;t the same as making progress<\/h2>\n<p>Switching between projects feels productive. You answer the email, update the spreadsheet and chase the supplier, then do the same for the next project. But every switch costs time. You have to remember where you got to, what you promised and who&#8217;s waiting for you.<\/p>\n<p>Over a week, those switches add up. Work takes longer, small slips turn into missed deadlines, and the people waiting on you start to lose confidence. That&#8217;s often when the day job starts to suffer too.<\/p>\n<p>The problem usually isn&#8217;t effort or ability. It&#8217;s that nobody has shown you a simple way of managing multiple projects at once, so you rely on memory, good intentions and late evenings.<\/p>\n<h2 id=\"a-simple-weekly-reset-for-managing-multiple-projects\">A simple weekly reset for managing multiple projects<\/h2>\n<p>Once a week, take ten minutes to get a clear picture of everything you&#8217;re working on. List every project you&#8217;re involved in on a single page. Next to each one:<\/p>\n<ul>\n<li>Write down the next action that would move it forward. Not the whole plan, just the next step.<\/li>\n<li>Check whether you&#8217;re waiting on someone else before you can make progress.<\/li>\n<li>Decide which projects need your attention most this week.<\/li>\n<\/ul>\n<p>This gives you a single view of all your projects, highlights where progress has stalled and helps you decide what needs your attention next.<\/p>\n<p>It won&#8217;t solve every problem. But instead of reacting to whoever shouts loudest, you can make considered decisions about where your time goes.<\/p>\n<h2 id=\"when-priorities-wont-sit-still\">When priorities won&#8217;t sit still<\/h2>\n<p>Some projects won&#8217;t follow a neat plan. The brief changes, a new request lands or someone decides that something else is suddenly more important. When you&#8217;re managing several projects alongside your day job, those changes can throw everything else off course.<\/p>\n<p>You need a way to adapt without losing sight of what you&#8217;re trying to deliver. Agile project management provides a more flexible way of working. Rather than relying on one fixed plan, you break work into manageable stages, review progress regularly and adapt when requirements or priorities change.<\/p>\n<h2 id=\"managing-several-projects-is-a-skill-you-can-learn\">Managing several projects is a skill you can learn<\/h2>\n<p>People who manage multiple projects well aren&#8217;t simply more organised. They have a way of planning work, deciding priorities, managing risks and keeping other people involved.<\/p>\n<p>You don&#8217;t need a project management qualification to develop these skills. With the right training, you can learn a clear process for planning projects, managing priorities and keeping work on track.<\/p>\n<p>Our <a href=\"https:\/\/www.indigobusiness.co.uk\/Workshop\/project-management-survival-guide\"><strong>Project Management Survival Guide&#x2122;<\/strong><\/a> is a practical two-day workshop for people who manage projects without &#8220;project manager&#8221; in their job title. You&#8217;ll learn how to plan, track and deliver your projects, spot risks early and keep the people around you on board. You can join a public workshop online or in London, alongside people from other organisations. <a style=\"font: 300 15px \/ 1.625 'Helvetica Neue', Helvetica, Arial, sans-serif; text-decoration: underline;\" href=\"https:\/\/www.indigobusiness.co.uk\/Workshop\/project-management-survival-guide\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">Find out more about the Project Management Survival Guide&#x2122;<\/a><\/p>\n<p>If your whole team juggles projects, <a href=\"https:\/\/www.indigobusiness.co.uk\/Workshop\/practical-projects\"><strong>Practical Projects&#x2122;<\/strong><\/a> is a one-day in-house workshop that gives everyone the same plain-English approach. Training together means your team shares one way of planning, prioritising and reporting, making it easier to hand work over, cover for each other and agree what comes first. <a href=\"https:\/\/www.indigobusiness.co.uk\/Workshop\/practical-projects\">Find out more about Practical Projects&#x2122; for your team<\/a>.<\/p>\n<p>And if your projects change shape as you go, <a href=\"https:\/\/www.indigobusiness.co.uk\/Workshop\/agile-project-fundamentals\"><strong>Agile Project Fundamentals&#x2122;<\/strong><\/a> shows you how to keep delivering when requirements and priorities move. <a href=\"https:\/\/www.indigobusiness.co.uk\/Workshop\/agile-project-fundamentals\">Find out more about Agile Project Fundamentals&#x2122;<\/a>.<\/p>\n<p>Not sure whether you&#8217;re running projects at all? Read our <a href=\"https:\/\/www.indigobusiness.co.uk\/blog\/project-checklist-non-project-managers\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">survival checklist for non-project managers<\/a>.<\/p>\n<p>Need people on board? Read <a href=\"https:\/\/www.indigobusiness.co.uk\/blog\/stakeholders-who-dont-know-you\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">why stakeholders who don&#8217;t know you don&#8217;t like you (yet)<\/a>.<\/p>\n<h2 id=\"frequently-asked-questions\">Frequently asked questions<\/h2>\n<h3><strong>How do I start managing multiple projects at the same time?<\/strong><\/h3>\n<p>Start by seeing everything in one place. List every project you&#8217;re involved in, agree what &#8220;finished&#8221; means for each one and write down the next step. Then decide which projects matter most this week, rather than working on whichever one feels most urgent.<\/p>\n<h3><strong>How do I prioritise when every project feels urgent?<\/strong><\/h3>\n<p>Ask what happens if each project slips by a week, and who it affects. Talk to the people who asked for the work, too. They often have a clearer view of what matters most to the business, and agreeing priorities together stops you being pulled in several directions.<\/p>\n<h3><strong>What&#8217;s the difference between a task and a project?<\/strong><\/h3>\n<p>A task is a single piece of work. A project has a goal, a deadline, several steps and usually other people involved. If it needs a plan and other people to deliver it, treat it as a project, however small it seems.<\/p>\n<h3><strong>Do I need a qualification to manage projects?<\/strong><\/h3>\n<p>No. You don&#8217;t need a formal project management qualification to manage smaller projects effectively. Understanding how to plan work, identify risks, manage priorities and keep people informed can make a significant difference. You can develop these skills through training and apply them straight away.<\/p>\n<h3><strong>Can my whole team learn the same approach to managing projects?<\/strong><\/h3>\n<p>Yes. We run our project workshops in-house, online or at your offices, for teams and whole departments. Training together gives everyone the same language and approach, which makes it easier to share work, agree priorities and keep projects moving.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>You didn&#8217;t apply to be a project manager. But somewhere between the day job and your inbox, you&#8217;ve picked up a system upgrade, an office move, a new process to roll out and a supplier review. None of them is &hellip; <a href=\"https:\/\/wpblog.indigobusiness.co.uk\/managing-multiple-projects\/\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":16,"featured_media":4096,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8,86],"tags":[195,183,182,291,128,285,138,163],"class_list":["post-4093","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-and-programme-management","category-project-management","tag-agile-project-management","tag-managing-projects","tag-practical-projects","tag-prioritising","tag-project-management-survival-guide","tag-project-planning","tag-project-success","tag-time-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Managing multiple projects alongside the day job - the indigo blog<\/title>\n<meta name=\"description\" content=\"Managing multiple projects on top of the day job? 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