Terms & Conditions
These terms and conditions were updated on 26/10/2021 to include a Covid Restriction Clause.
These terms and conditions apply to all Indigo services unless otherwise agreed between Indigo and the client contact/organisation for:
- Public workshops, public accreditation and re-accreditation events.
- In-house/In-company training.
- Workbooks, licences and support materials.
VAT (at 20%) is payable where required by law.
Indigo Business Services Ltd (“Indigo”). Indigo representative refers to the trainer, consultant or speaker.
Force majeure and illness
Indigo shall be entitled to suspend performance in whole or in part for such period if it is absolutely prevented from performing due to events beyond its control. Such events may include illness of the Indigo representative, transportation strikes, internet/delivery platform outage or severe weather. Indigo will inform the client as soon as possible.
Indigo process and stores personal information to provide, measure and promote its products and services; fulfil contractual requests; for legal requirements; and to respond to legacy requests regarding attendance. Personal information is not sold, rented or given to any other organisation for their own use.
Indigo works with third-parties to deliver products and services, they only receive the information required to fulfil their contract. They are not permitted to contact you directly, unless agreed with you.
Fees are invoiced and payable in GB pound sterling unless otherwise negotiated with Indigo directly and in writing. Payment must be received within 30 days of invoice date or before the workshop (whichever is sooner). The workshop fee covers all training materials and for
- Face-to-face/Classroom - lunch and refreshments. Accommodation is not included in the workshop fee.
- Virtual instructor-led training (VILT) – learning platform and additional learning materials. It does not include delegate equipment or internet connection, which the client arranges and is responsible for ensuring the speed and quality of.
If a delegate wishes to transfer to a later event, within 20 working days of the original event date, there will be an administrative charge of 25% of the standard event fee (regardless of any discounts given). If transfers are made within 5 working days of the original event date, 50% of the standard event fee (regardless of any discounts given) will be charged.
If a booking is cancelled within the 30 working days or if the delegate fails to attend the event, the full event fee is due immediately. If a booking is cancelled more than 30 working days before the event, an administration fee of 10% (of the full standard workshop rate) will be charged.
There will be no charge if a substitute person from your organisation wishes to replace the original delegate on the same date and same event. Indigo must be informed a minimum of 5 working days prior to the start date via firstname.lastname@example.org. If the delegate has accessed their materials, we are unable to accept a substitution in their place.
Delegate Health And Safety
We are determined to work with public workshop venues that provide the safest possible environment, proving that they are following all Covid-19 Secure guidelines – with policies and procedures in place to ensure the utmost health, safety and security for you. The latest updates to what we are doing in conjunction with our partners can be found at: https://www.indigobusiness.co.uk/Workshops/calendar/Public-Workshop-Health-And-Safety-For-Delegates
NB. All transfers, cancellations or substitutions must be confirmed in writing.
Fees are invoiced and payable in GB pound sterling unless otherwise negotiated with Indigo directly and in writing. Programme fees include the cost of the Indigo representative, participant workbooks/handouts and visual aids. The fee relates to (unless otherwise agreed) 15 participants (12 for simulation events) attending:
- Face-to-face/classroom events. It does not include the cost of the meeting room or audio-visual equipment, which the client arranges, unless otherwise agreed. Indigo representative travel, accommodation and living expenses are either arranged and paid for by the client or recharged at cost, in addition to the programme fee.
- Virtual instructor-led training (VILT) events. It does not include delegate equipment or internet connection, which the client arranges and is responsible for ensuring the speed and quality of.
50% of the fee is payable on acceptance of our proposal and the balance payable within 7 days of delivery of the event. Other expenses incurred by the Indigo representative will be invoiced as soon after the programme as is possible, and are payable on receipt of invoice.
Cancellation/change of date
In the event of cancellation by the client within 15 working days of the scheduled start date, the full programme fee will be due.
Cancellation prior to this will incur 50% of the programme fee and any expenses already incurred in the preparation of the event will be charged.
If change of date is requested by the client, within 30 working days of the scheduled start date, 50% of the programme fee is liable for payment and any expenses already incurred in the preparation of the event will be charged.
COVID Restriction Clause
In the event that a contractually agreed face-to-face workshop cannot be delivered due to government legislation change, COVID travel or local restrictions, Indigo reserves the right to change face-to-face delivery to virtual delivery. In this instance, the client event will be delivered utilising the same delivery dates, times and delivery consultant, where possible. There will be no additional charge for this change to virtual delivery.
It is the client’s responsibility to ensure that all delegates have the required technology to access the learning platform. Indigo can provide alternative online materials if required or not already distributed to delegates. Unused, unopened materials that have not been distributed to delegates must be returned to Indigo within 30 days of the workshop. Should the client require physical and digital materials, this will be invoiced to the client. Any consultant travel and accommodation charges already incurred in the preparation of an event will be invoiced to the client at cost.
Fees are invoiced and payable in GB pound sterling unless otherwise negotiated with Indigo directly and in writing. Payment must be received before the order is processed. Freight/shipping charges are invoiced at cost for all deliveries.
Virtual items can be delivered within 7 working days of processing. For physical items please allow up to 21 days from date of despatch.
Minimum order quantity
Is set to a minimum order of x10 workbooks.
If you have any further questions, please call the team on +44 (0)20 8334 7140 or contact us at Indigo Business Services Limited, Parkshot House, 5 Kew Road, Richmond, TW9 2PR.